Aastra 4222 Office for BusinessPhone User Guide EN Bedienungsanleitung

Cover Page GraphicPlace the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the

DescriptionBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212101 Display (Standard telephone only)2x20 characters. See section “Display info

AccessoriesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212100Extra handsetUseful for involving a second person in your conversation, for

101BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212AccessoriesHeadset to handsetu Lift the handset.Handset to headsetÍ Press the Headset k

AccessoriesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212102Headset - Dialog 3211 & Dialog 3212The following Headset functions are a

103BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212AccessoriesHeadset with Group Listenings Press to toggle between headset with or withou

Useful HintsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212104Useful HintsConnections between external linesWith your BusinessPhone PBX,

105BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212InstallationInstallationDialog 4222 OfficeInstall cablesYou can put the cable to the ha

InstallationBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212106Install stands and adapt telephonePosition high Position lowPress to fasten

107BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212InstallationInstall key panelNote: Only available for Dialog 4222 Office.1 Remove the s

InstallationBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212108Install cardUse the Designation Card Manager to make and print your own key

109BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212InstallationInstall pullout leaf1 Remove the protective film from the guiding rails.2 A

11BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Description12 Loudspeaker on/offTo switch the loudspeaker on or off. See section “During

InstallationBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212110Wall mounting handset hookThe phone can be wall mounted without using a spe

111BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212InstallationInstall cardUse the Designation Card Manager to make and print your own des

InstallationBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212112Dialog 3212 Standard /Dialog 3211 EconomyplusInstall cables1Cable to handse

113BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212InstallationWall mounting handset hookWhen mounting on a wall, you have to pull out and

InstallationBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212114Placing the telephone• Do not place your telephone on sensitive surfaces. U

115BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212GlossaryGlossaryAbbreviated Number DiallingInitiating a call to a pre-programmed number

GlossaryBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212116ExtensionAll telephones connected to the PBX have a unique internal number (up

117BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212GlossaryPre-defined textPre-programmed absent information.See section “Absence Informat

IndexBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212118IndexAAbbreviated Numbers 27Absence Information 50Change information 52Enter infor

119BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212IndexFrom handsfree to handset 34Group Listening 33Individual Hold 38Inquiry 34Mute 34R

DescriptionBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321212Phone keys Dialog 4222 / Dialog 3211 & 3212This table gives you an overvi

IndexBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212120Make an external call on an ISDN-line 75Make calls 22Malicious Call Identification

121BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Index

NotesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212122Notes

123BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Notes

Subject to alteration without prior notice.For questions regarding the product,please contact your Aastra Certified Sales Partner.Also visit us on www

13BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212DescriptionLamp indicationsThe key lamps on your telephone indicate with different signa

DescriptionBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321214Display infoNote: This section only applies to the Dialog 4222 Office and the

15BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212DescriptionStatus informationStatus information during internal calls:NBThe called numbe

DescriptionBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321216Ton esTones are audible in the handset.Dial tone(System ready to accept digit

17BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212DescriptionSignalsRinging signals are emitted from the phone.Note: The tones and ringing

Incoming CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321218Incoming CallsInternal callsA ringing signal and a flashing lamp indicate

19BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Incoming CallsAnswer callsu Lift the handset.HandsfreeLine 1 ÖÔ Press without lifting ha

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 32122EN/LZTBS 170 321 R2A © Aastra Telecom Sweden AB 2008. All rights reserved.

Incoming CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321220Answer a second callYou are on the phone, when a muted ringing signal and

21BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Incoming CallsSave and redial incoming callsWhen you receive an incoming external call,

Outgoing CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321222Outgoing CallsSometimes you make a call but the person is not available. T

23BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Outgoing CallsLast External Number RedialWhen you initiate an external call the system a

Outgoing CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321224Automatic CallbackYou call an extension and receive busy tone or get no an

25BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Outgoing Callsu Lift the handset when you are called back.(You can also press the Line o

Outgoing CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321226Busy extensionYou call an extension and receive busy tone.Camp-onYou can n

27BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Outgoing CallsDiverted extensionBypass Call Forwarding makes it possible to call a speci

Outgoing CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321228Additionally, you can program the 4 programmable keys on the telephone (se

29BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Outgoing CallsCommon Abbreviated NumbersExternal numbers are stored centrally in your Bu

3BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Welcome ... 4Description ...

Outgoing CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321230Or:z Enter a dial code (maximum 4 digits)._AÕÔ Press the programmable key

31BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Outgoing Calls# Press.í Press to finish programming.Cancel one specific Individual Abbre

Outgoing CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321232z Enter the number.You can use any directory number, e.g. a Common Abbrevi

33BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212During CallsDuring CallsThe BusinessPhone Communication Platform allows you to handle ca

During CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321234From handsfree to handsetYou have an ongoing handsfree conversation.u Lift t

35BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212During CallsRefer BackYou have an ongoing conversation on e.g. Line 2 and want to refer

During CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321236Transfer to a busy extensionYou can even transfer calls to busy extensions.

37BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212During CallsConferenceYou have an ongoing conversation and you want to establish a telep

During CallsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321238Individual HoldYou have an ongoing conversation, i.e. the Line 1 key is lit.

39BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212During CallsSend MessageTo send a message to an extension when you receive busy tone or

WelcomeBusinessPhone – Dialog 4222 Office / Dialog 3211 & 32124WelcomeWelcome to the User Guide for the Dialog 4222 Office, Dialog 3212 Standard

Call ListBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321240Call ListThe Call List includes a complete history of recently made calls. It o

41BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Call ListIf a name is available to the external caller‘s number in your system , it is s

Call MeteringBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321242Call MeteringNote: This section only applies to the Dialog 4222 Office and

43BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Call MeteringCost of the last callAfter finishing an outgoing external call, you have th

Call ForwardingBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321244Call ForwardingWhen you are not available to take calls or decide to answ

45BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Call ForwardingFixed DiversionThis function directs your calls to a pre-programmed answe

Call ForwardingBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321246Program Fixed Diversion addressIf you need to program a new diversion add

47BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Call ForwardingIndividual DiversionThis feature gives you the possibility to divert your

Call ForwardingBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321248Program and activate a new External Diversion addressTo set a new Individ

49BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Call ForwardingFollow-meIf you are in another room, you can still answer your calls by f

5BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212WelcomeCopyrightAll rights reserved. No parts of this publication may be reproduced, stor

Absence InformationBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321250Absence InformationIf you are not in the office for a certain period

51BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Absence InformationPre-defined textsz Enter Info Code and Completing Info (see table).#

Absence InformationBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321252Voice information2nd Ô Press.Info Ô Press.9 Press and speak.* Press t

53BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Absence InformationUse saved informationWhen the information is switched off:2nd Ô Press

Mailbox SystemBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321254Mailbox SystemWhile you are away from the office, callers can leave messag

55BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Mailbox SystemNote: For daily use, it is recommended to ask your system administrator to

Mailbox SystemBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321256Access the MailboxThe following mailbox functions can be accessed from you

57BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Mailbox SystemListen to MessagesReceived messages are divided into the following three c

Mailbox SystemBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321258Forward a Voice MessageA copy of your received voice messages (in the indi

59BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Mailbox SystemSend Messages via your MailboxNote: This function is not applicable for th

DescriptionBusinessPhone – Dialog 4222 Office / Dialog 3211 & 32126DescriptionDialog 4222 Office121534567891011121316171415

Mailbox SystemBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321260• Notification with mailbox access:You acknowledge the notification via yo

61BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Mailbox SystemChange PasswordChange the password via your individual mailboxNote: This f

Mailbox SystemBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321262Dictaphone FunctionIf you want to record and retrieve personal voice messa

63BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Mailbox SystemConversation RecordingThe Conversation Recording function makes it possibl

System PhonebookBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321264System PhonebookThe System Phonebook covers internal directory numbers a

65BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212System PhonebookMake a Call¿ Enter the first letter(s) of the name.When pressing a key,

SecurityBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321266SecurityBlock extensionYou can block your extension in order to prevent unauthor

67BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212SecurityBypass blocked extensionIn order to make a call, you can temporarily bypass a bl

Group FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321268Group FeaturesWhen you are working together in a team the following Group

69BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Group FeaturesSupervision/Telephone AttendanceA Function key can also be programmed for

7BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Description1Display 2x20 characters. See section “Display info” on page 15.2 Dual-Functio

Group FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321270Loudspeaker PagingYou can page all extensions in a group and give a Voice

71BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Group FeaturesGroup HuntingYour telephone can be included in one or several hunt groups.

Group FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321272Answer callsAs system default the hunt group number is shown in the displa

73BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212ISDN FacilitiesISDN FacilitiesNote: This section only applies to the Dialog 4222 Office

ISDN FacilitiesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321274Answer an incoming call from an ISDN-lineA ringing signal and a flashing

75BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212ISDN FacilitiesMake an external call on an ISDN-lineEstablish an external call in the no

ISDN FacilitiesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321276Malicious Call IdentificationIf you are disturbed by malicious external i

77BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212ISDN FacilitiesNumber SecrecyBy pressing a pre-programmed Number Secrecy key you can cho

Other Useful FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321278Other Useful FeaturesBy using these features your productivity will

79BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Other Useful FeaturesTo deactivate the Tandem configurationSecondary on/off ÕÔ Press (pr

DescriptionBusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212813 Volume controlTo adjust the volume. See section “Settings” on page 88.14 Mi

Other Useful FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321280Cancel reminder#32# Press to cancel all settings.í Press to finish

81BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Other Useful FeaturesInquiry Ô Press.zEnter the door-opener’s directory number.Please as

Other Useful FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321282Direct Inward System Access (DISA)If you are working externally and

83BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Other Useful FeaturesAccount NumberAn Account Number can be entered to debit telephone c

Other Useful FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321284DTMF TonesThe DTMF function is used to control answering machines o

85BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Other Useful FeaturesNetworkingNetworking is the connection of several premises within a

Other Useful FeaturesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321286Least Cost RoutingLeast Cost Routing (LCR) automatically selects th

87BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212SettingsSettingsIf you require frequent use of certain functions, you may program them o

SettingsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321288Program a functionHow to program a function on key A.Note: Some functions can al

89BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212Settings*00* Press to enter the programming mode._AÔ Press the desired programmable key.

9BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212DescriptionDialog 3212 Standard / Dialog 3211 EconomyplusNote: The graphic above is valid

SettingsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321290Function codes and required dataNote: Accessible functions depend on the program

91BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212SettingsAlternative programming for Automatic Callback, Camp-on, IntrusionThe associated

SettingsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321292Handset and loudspeaker volumeUse the volume keys. You can set different volume

93BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212SettingsRinging signalBy programming, you can adjust ringing type (2 types), ringing vol

SettingsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321294Ringing volume2*0— 9 Press.You will hear the selected volume (0...lowest volume,

95BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212SettingsProgramming mode2nd Ô Press to enter Programming mode.Select the call type you w

SettingsBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321296Scroll within the melody:ì Press to move the cursor within the melody.Hold the k

97BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212SettingsDisplay contrastYou can adjust the contrast for the display. í*5 Press and hold

AccessoriesBusinessPhone – Dialog 4222 Office / Dialog 3211 & 321298AccessoriesThis chapter describes optional features that can be used together

99BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212AccessoriesThe Line 2 key lamp indicates the setting of the option unit:•Off=Extra bell•