Aastra 4425 IP Vision (SIP) for MX-ONE User Guide Bedienungsanleitung

Cover Page GraphicPlace the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the

11Dialog 4425 IP VisionDescription22 Loudspeaker 23 HandsetSupplied with hearing aid feature as standard.Please note: The handset can attract and tra

101Dialog 4425 IP VisionSettingsRing signal volumeUse the Volume keys to adjust the ring signal volume when the phone is in idle mode or ringing. Adju

SettingsDialog 4425 IP Vision102Network settingsIn the Network menu you can check all the network settings, but you can only change the password menu

103Dialog 4425 IP VisionAccessoriesAccessoriesKey panelYour phone can be equipped with 1-4 additional key panels (type DBY 419 01). Each key panel off

AccessoriesDialog 4425 IP Vision104Headset (optional)To install the headset, see section “Installation” on page 121.The following headset features are

105Dialog 4425 IP VisionAccessoriesFrom handset to headsetÍPress.The Headset key lamp is turned on.dReplace the handset.From headset to handsfree Pre

AccessoriesDialog 4425 IP Vision106To activate Headset Preset:ÍPress and hold for at least 4 seconds.A short acknowledgement tone signal is heard, and

107Dialog 4425 IP VisionAccessoriesPull-out leaf (optional)The pull-out leaf is used for a personal phone number list and is installed under the phone

Add Microsoft Outlook ContactsDialog 4425 IP Vision108Add Microsoft Outlook ContactsMy Dialog 4000 ContactsMy Dialog 4000 Contacts is a PC application

109Dialog 4425 IP VisionAdd Microsoft Outlook ContactsAdd Microsoft Outlook contactsStart “My Dialog 4000 Contacts” on your PC.Enter your phone number

Web ServerDialog 4425 IP Vision110Web ServerYou can access your IP phone from a PC web browser to edit the telephone data.• Contacts: Add, change or d

DescriptionDialog 4425 IP Vision12Lamp indicationsÔExtinguished lamp The feature is not active.ÕÔSteady lightThe feature is active or the multiple rep

111Dialog 4425 IP VisionWeb ServerBefore you use the PC, you need to find the IP address to your telephone.Example: How to find the IP address:Å Selec

Web ServerDialog 4425 IP Vision112To access your IP phone from a PChttp://153.88.8.192 Enter the IP address in the address field in your web browser.(

113Dialog 4425 IP VisionWeb ServerClick.A menu is displayed in the left column, with the following options:Contacts Click to show the Contacts.CallL

Web ServerDialog 4425 IP Vision114Contacts Click . Delete contacts Click.Click to delete all names and numbers.Call ListCallList Click to show the Cal

115Dialog 4425 IP VisionWeb ServerSettings - Programmable keysSettings Click.The sub-menus are shown. Programmable Keys Click.A table with the current

Web ServerDialog 4425 IP Vision116To exit the edit and delete menu without any changes: Programmable Keys Click.Note: You can also click the Back key.

117Dialog 4425 IP VisionCorporate DirectoryCorporate DirectoryIn the Corporate Directory you can find a person´s phone number and then make a call to

Corporate DirectoryDialog 4425 IP Vision118Access the Corporate Directory and make a callNote: This feature must be activated by your system administr

119Dialog 4425 IP VisionWebWebIn the Web menu you can access WAP pages (modified Internet pages) via your phone. When you have accessed the WAP pages,

WebDialog 4425 IP Vision120Select Press (see display).z OK Enter the WAP page address and press (see display),The WAP page is shown. Use the display m

13Dialog 4425 IP VisionDescriptionTones and signalsThe following different tones and signals are sent from the telephone system to your phone. Tone ch

121Dialog 4425 IP VisionInstallationInstallationInstall cablesThe handset cable has to be plugged into “HANDSET”, and the cable to the network has to

InstallationDialog 4425 IP Vision122The phone can be powered either from the LAN or from a 24 V AC/AC plug-in power adapter.• Only use applicable 24 V

123Dialog 4425 IP VisionInstallationInstall stands and adapt telephonePosition high Position lowTiltable displayAdjustable anglePress to fasten stand

InstallationDialog 4425 IP Vision124Install cardUse the Designation Card Manager to make and print your own designation cards. DCM is included on the

125Dialog 4425 IP VisionInstallationInstall key panels1 Fasten the connector in the bottom of the hole using a finger or a blunt tool. Make sure the c

InstallationDialog 4425 IP Vision126Stand positioning (1-4 key panels)Install cardUse the DCM (Designation Card Manager) to make and print your own ke

127Dialog 4425 IP VisionInstallationInstall pull-out leaf (optional)1 Remove the protective film from the guiding rails.2 Attach the guiding rails to

InstallationDialog 4425 IP Vision128Wall mountingThe phone can be wall mounted, useful for instance in conference rooms or public areas.1 Use a screwd

129Dialog 4425 IP VisionInstallation5 Mount the spacer (article no. SXK 106 2049/1) on the wall.Wall screws (not supplied) Ø max 5mm.6 Place screws ac

TroubleshootingDialog 4425 IP Vision130TroubleshootingThis section contains information on how to solve common operational problems, and warnings you

DescriptionDialog 4425 IP Vision14Ring signalsThree different ring signals inform you about the type of the incoming call. The signals shown in this s

131Dialog 4425 IP VisionGlossaryGlossaryCall mode The different states your phone is in; calling, ringing, forwarded, and so on.Telephone system Excha

131Dialog 4425 IP VisionIndexIndexAAbsence Information 71Accessories 102Headset 103Key panel 102Pull-out leaf 106Account Code 81Add Microsoft Outlook

IndexDialog 4425 IP Vision132Group Hunting 80HHandset and loudspeaker volume 99Handsfree 57Headset 103Hold 58IImportant user information 6Incoming cal

133Dialog 4425 IP VisionIndexLanguage 90Mute ring signal 100Network settings 101Option unit 98Programming of function keys 86Programming of ring signa

Subject to alteration without prior notice.For questions regarding the product, please contact your Aastra Certified Sales Partner.Also visit us on ht

15Dialog 4425 IP VisionDescriptionDisplay informationThe display gives you feedback information such as time and date, traffic state and connected pho

DescriptionDialog 4425 IP Vision16CorpDirectory Access the CorpDirectory menuSee section “Corporate Directory” on page 117.Web Access the Web menuSee

17Dialog 4425 IP VisionDescriptionDisplay symbolsTraffic status is indicated by the following symbols on the display:> Follow-me indicator.Indicate

DescriptionDialog 4425 IP Vision18or New missed call(s).Indicates new missed and not checked incoming call(s). The number beside the symbol indicates

19Dialog 4425 IP VisionDescriptionIdle phone (idle mode)When your phone is in idle mode, the display shows the top menu. Below the top menu; time, dat

DescriptionDialog 4425 IP Vision20Outgoing callExcept for the idle information in the top menu, the display also shows the dialed name (if available)

EN/LZT 103 059 R2A© Aastra Telecom Sweden AB 2008. All rights reserved.

21Dialog 4425 IP VisionDescriptionDisplay menu keysThe display menu keys are used to access different functions. The available functions vary dependin

DescriptionDialog 4425 IP Vision22Menu key FunctionEraseRemove last character from displayExitExit the displayed menuGrpPickUpGroup call pick-upHoldPu

23Dialog 4425 IP VisionDescriptionMenu structureMenu structure for each of the menus that can be selected from the idle menu. When you are navigating

DescriptionDialog 4425 IP Vision24 Settings CallList Contacts CorpDirectory Web Call AddContact

25Dialog 4425 IP VisionStart the Phone – Log On/OffStart the Phone – Log On/OffStartup procedureAll the system settings for your IP phone must be set

Start the Phone – Log On/OffDialog 4425 IP Vision26LAN access control (network authentication)Your telephone might require a network authentication to

27Dialog 4425 IP VisionStart the Phone – Log On/OffContinued startup procedureThe display shows:A timer counts down from 5 seconds. If no key is press

Start the Phone – Log On/OffDialog 4425 IP Vision28Update softwareIf new software has to be loaded into your phone, the display is showing this. When

29Dialog 4425 IP VisionStart the Phone – Log On/OffLog onIf your phone requires a log on, there are three log on options:1 You are allowed to log on a

Start the Phone – Log On/OffDialog 4425 IP Vision30If the displayed number is not yours (the telephone has been logged on by another person):z Dial yo

3Dialog 4425 IP VisionTable of ContentsTable of ContentsWelcome ... 4Important User Information

31Dialog 4425 IP VisionStart the Phone – Log On/OffOption 2The following idle mode menu is displayed, and the phone is ready for use.Note: It is not p

Start the Phone – Log On/OffDialog 4425 IP Vision32Log on Press to log on (see display).The display shows your name and extension number, and the phon

33Dialog 4425 IP VisionStart the Phone – Log On/OffFree SeatingAs you can log on to any IP phone in the network by using your extension number, every

Incoming CallsDialog 4425 IP Vision34Incoming CallsAnswer callsA ring signal and a flashing lamp indicate an incoming call.Note: If the feature Parall

35Dialog 4425 IP VisionIncoming CallsOn another extensionYou can answer a call to another extension:u z Call Call the ringing extension and press.Busy

Incoming CallsDialog 4425 IP Vision36Parallel RingingThe Parallel Ringing feature makes it possible for an incoming call to ring several phones simult

37Dialog 4425 IP VisionIncoming CallsIf you want to disable Parallel Ringing for one specific phone in the list only, follow the procedure for disabli

Outgoing CallsDialog 4425 IP Vision38Outgoing CallsMake callsNote: You can dial your calls faster by using common Speed Dialing numbers or by using yo

39Dialog 4425 IP VisionOutgoing CallsHandsfreeWith the handset on hook:z Call Enter the number and press to dial.You are connected via the loudspeaker

Outgoing CallsDialog 4425 IP Vision40Individual External LineTo make a call on a specific external line:*0*z# Dial, enter the Individual External Line

5Dialog 4425 IP VisionWelcomeWelcomeWelcome to the user guide for the Dialog 4425 IP Vision IP telephone that conforms to the SIP standard.To check wh

41Dialog 4425 IP VisionOutgoing CallsRedial calls from the Call ListTo use the Call List, see section “Call List” on page 48.Å Select CallList in the

Outgoing CallsDialog 4425 IP Vision42Number Presentation RestrictionIf you do not want your name and number to be displayed to the person you are call

43Dialog 4425 IP VisionOutgoing CallsWhen you receive a busy toneIf you call an extension and receive a busy tone, or get no answer, or all external l

Outgoing CallsDialog 4425 IP Vision44d Replace the handset to finish the procedure.When an external line becomes free you will be called back (recall

45Dialog 4425 IP VisionOutgoing CallsNote: The Call Waiting feature might be blocked for use on your extension (programmed by your system administrato

Outgoing CallsDialog 4425 IP Vision46Speed DialingCommon Speed Dialing NumbersBy using common Speed Dialing numbers, you can make calls simply by pres

47Dialog 4425 IP VisionOutgoing Calls9 Press three times to jump to the first name beginning with the letter “Z”.Press two times to scroll to Zeb Maca

Call ListDialog 4425 IP Vision48Call ListThe phone stores a Call List with 50 phone numbers that includes missed calls (if supported by the network),

49Dialog 4425 IP VisionCall ListDisplay menu key optionsor Press to frame a phone number in the list (see display).Call Press to call the framed phon

Call ListDialog 4425 IP Vision50Call symbols types:or New missed call(s).Indicates new missed and not checked incoming call(s). The number beside the

WelcomeDialog 4425 IP Vision6CopyrightAll rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted

51Dialog 4425 IP VisionContactsContactsYou can store your most frequently used numbers in Contacts locally in your phone.There are a number of ways to

ContactsDialog 4425 IP Vision52Entering names and numbersYou can see the most common letters above each key on the phone. To get the letter A press ke

53Dialog 4425 IP VisionContactsCharacter mapDefault character map of all available characters in upper case.Notes:You can switch to another character

ContactsDialog 4425 IP Vision54Add name or numberIf you want to add the name and number from the Call List, see section “Redial calls from the Call Li

55Dialog 4425 IP VisionContactsEdit name or numberTo change something in the name or number for an entry:Ç Select Contacts in the top menu (see displa

ContactsDialog 4425 IP Vision56Save Press to save the number (see display).The changed name and number are shown on the display.Note: If a character i

57Dialog 4425 IP VisionContactsAdd number from the Call ListYou can add numbers in the Call List to Contacts.Å Select CallList in the top menu (see di

During CallsDialog 4425 IP Vision58During CallsHandsfree Press.Handsfree conversation.í Press to end the call.From handsfree to handsetIf the handset

59Dialog 4425 IP VisionDuring CallsHoldYou can temporarily put the ongoing call on hold.ÕÔ Line/Hold Press,d and replace the handset.The key lamp flas

During CallsDialog 4425 IP Vision60TransferYou have an ongoing call and you want to transfer the call to another extension.Ô Line/Hold Press and wait

7Dialog 4425 IP VisionImportant User InformationImportant User InformationSafety instructionsSave these instructions.Read these safety instructions be

61Dialog 4425 IP VisionDuring CallsConferenceWith this procedure you can include up to seven parties in a conference. Only the conference leader (the

Call ForwardingDialog 4425 IP Vision62Call ForwardingInternal Follow-meAll calls to your extension are diverted to another extension of your choice (w

63Dialog 4425 IP VisionCall ForwardingCancel from your own extensionFollow-me ÕÔ Press.The Follow-me key lamp is off.Note: You can also use the follow

Call ForwardingDialog 4425 IP Vision64External Follow-meIf external Follow-me is allowed you can have all calls to your extension diverted to an exter

65Dialog 4425 IP VisionCall ForwardingPersonal NumberWith this feature you can be reached on your normal office phone number even if you are out of th

Call ForwardingDialog 4425 IP Vision66To activate or change to another profile from your office phoneAbsence Press (see display).The display shows:Sel

67Dialog 4425 IP VisionCall ForwardingTo cancel from your office phoneAbsence Press (see display).Select Press (see display).No Profile Press (see dis

Call ForwardingDialog 4425 IP Vision68To cancel from an external phoneThe external phone must be of push button type provided with pound key (#) and s

69Dialog 4425 IP VisionCall ForwardingImportant notes when designing your search profiles:• Avoid ring times longer than 45 seconds for your profiles.

Call ForwardingDialog 4425 IP Vision70Example:How to fill in your setting form for search profiles:Profile 1 In office* Examples: Desk, Cordless, Mobi

DescriptionDialog 4425 IP Vision8Description1DisplaySee section “Display information” on page 15.2 Display menu keysThe key functions depend on the tr

71Dialog 4425 IP VisionCall ForwardingSetting form for search profilesName:Department:Telephone No:Account:Profile 1 ...* Examp

Absence InformationDialog 4425 IP Vision72Absence InformationAbsence Information is used to inform callers why you are absent and when you will return

73Dialog 4425 IP VisionAbsence InformationNotes:You can also use the following procedure to order: dial * 2 3 *, enter the absence code (0-9), enter t

Absence InformationDialog 4425 IP Vision74Cancel for another extension#230*z# Dial, enter the extension number and press.Note: If the special dial ton

75Dialog 4425 IP VisionMessagesMessagesManual Message Waiting (MMW)If the called extension does not answer you can initiate a message waiting indicati

MessagesDialog 4425 IP Vision76Order MMW to another extensionIn idle mode:*31*z# Dial, enter the extension number and press.Call Press.The Message Wai

77Dialog 4425 IP VisionMessagesVoice Mail (optional)This Voice Mail application allows you to leave a voice message to the caller when you are unable

MessagesDialog 4425 IP Vision78To access your mailboxFrom your office phone:z Dial the number to the Voice Mail system.Note: When the Message key lamp

79Dialog 4425 IP VisionMessagesTo handle the mailboxRecorded information on the line tells you the number of new and stored messages. If you have too

Group FeaturesDialog 4425 IP Vision80Group FeaturesGroup Call-pick-upPeople working in a team can have their phones programmed by their system adminis

9Dialog 4425 IP VisionDescription3 Navigation key lefta. Navigate one step to the left in the top menu. See section “Display information” on page 15.b

81Dialog 4425 IP VisionGroup FeaturesGroup HuntingAn internal Group Hunting number is a common directory number for a group of extensions. Calls to th

Other Useful FeaturesDialog 4425 IP Vision82Other Useful FeaturesAccount CodeThis feature is used to charge a call to an account number or to prevent

83Dialog 4425 IP VisionOther Useful FeaturesGeneral DeactivationThe following features can be simultaneously cancelled:• Callback (all Callbacks are c

Other Useful FeaturesDialog 4425 IP Vision84Night ServiceWhen the telephone system is in Night Service mode, all your incoming calls to the operator a

85Dialog 4425 IP VisionOther Useful FeaturesDISA = Direct Inward System AccessIf you are assigned to use this feature and you are working externally,

Other Useful FeaturesDialog 4425 IP Vision86Call Press.Dial tone.z Dial the external number.

87Dialog 4425 IP VisionSettingsSettingsChecking the protocolThere are two User Guides for the Dialog 4425 telephone; one intended for the SIP protocol

SettingsDialog 4425 IP Vision88Program or change a featureÅ Select Settings in the top menu (see display).Select Press to select the Programmable Keys

89Dialog 4425 IP VisionSettingsz Enter phone number or a procedure.Notes:A procedure can be, for example the ordering of Follow-me, (*21*Number #).If

SettingsDialog 4425 IP Vision90Cancel Press (see display).Exit Press to return to the previous menu (see display),orÆ press to return to idle mode.Set

DescriptionDialog 4425 IP Vision1011 MessageMessage indication key. When the key lamp is lit, it indicates that you have a message. See section “Messa

91Dialog 4425 IP VisionSettingsLanguageYou can change the display menu language and keypad character map. Available languages are listed when the lang

SettingsDialog 4425 IP Vision92Change keypad character mapYou can change the character map for the keypad to get correct local characters when for exa

93Dialog 4425 IP VisionSettingsDate presentationThe date is updated automatically from the telephone system. You can only change the way the date (for

SettingsDialog 4425 IP Vision94Time presentationThe time is updated automatically from the telephone system. You can only change the way the time (for

95Dialog 4425 IP VisionSettingsProgramming the Ring Signal TypeThere are a number of different programmable ring signal types on your phone.Change the

SettingsDialog 4425 IP Vision96Programming of ring signal tone characterThere are 10 different programmable ring signal tone characters on your phone,

97Dialog 4425 IP VisionSettingsDisplay contrastThe display contrast can be changed.Change the contrast on the displayÅ Select Settings in the top menu

SettingsDialog 4425 IP Vision98BacklightThe display backlight level can be changed.Change the backlight level on the displayÅ Select Settings in the t

99Dialog 4425 IP VisionSettingsOption unitIf your phone is equipped with an option unit, you can use this menu to select the function of the option un

SettingsDialog 4425 IP Vision100Handset and loudspeaker volumeUse the Volume keys to adjust the volume of the handset or loudspeaker during a call. Ad